Law firms have used conference calls for decades, but more recently, have embraced the technology to include depositions and other legal proceedings that have traditionally been conducted face-to-face. Judges are also beginning to encourage the use of conferencing to save time and money.
While phone conferencing is by far the most popular way conferencing is practiced for internal and external purposes, video conferencing is gaining traction because costs have dramatically declined.
Phone conferencing for law offices
Law firms use phone (audio) conferencing extensively because it is simple, convenient and fast. The two most popular formats are:
1) Operator managed conference calls: Our professional conference operators call out to each of your parties and place them into a conference bridge. You give us a list of the names and phone numbers ahead of time, and let us know when you want our operators to dial out to each of them. Usually, you will receive the first call so you are in the conference first. Then, a call will be placed to the opposing lawyer(s), and then, finally, the judge if one is involved. Your conference is secured and you can talk as along as you want. This preferred service is very helpful since all of your parties only have to answer the phone.
2) Toll-free dial-in conference calls: Simply, we give you a toll-free conference access number and set of two passcodes. You use the host passcode to enter the conference and your guests use the guest (or conferee) passcodes. Prior to the conference you alert your guests of the time they should call-in, along with the providing them the toll-free access number and the guest passcode. (When you call the toll-free number, you will be prompted to enter your respective passcode, followed by the # sign.) While you may not have the convenience of having an operator call you, there are several advantages. First, you can use the service anytime 24/7 without reservations. And second, you can get separate passcodes for each of your partners or associates so everyone has their own personal conference codes which makes it easier to sort expenses. It also enables you to have simultaneous conference calls at the same time without any conflicts.
Video conferencing for law offices
Years ago, large law firms would spend tens of thousands of dollars installing video equipment and establishing video conference centers within their offices. Unfortunately, the centers were hardly used and the equipment quickly became obsolete.
With the advent of desktop conferencing, and with video cameras now built into laptops, the cost of conducting a video conference is next to nothing. Services such as Skype can be used for free to conduct video conferences anywhere at anytime.
However, if security is important and if the video conference involves more than 3 participants, law firms are advised to use the services of a professional conference company. You can learn more about our video service here. We provide both per-minute and flat-rate plans depending on your law firm’s needs.
Whether you take advantage of either the phone or video options, there is no cost to set-up your account and we charge your credit card after your calls. Also, there are no long term contracts or agreements and you can terminate your service at anytime without penalty.
Adopting the latest conference technology for your law firm will help in many ways — cutting costs, saving time, along with improving your negotiating processes. Give us a call at 877-254-2424 and we can work with you to come up with the conferencing solution that works best for your law firm needs and objectives. We serve hundreds of law firms across the United States and look forward to adding you to our growing list of satisfied clients.