Why Conference Calls are Recommended

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Why Conference Calls are Recommended

Because a conference call is so easy to set up and use, it is becoming an increasingly popular way to enhance communications among working colleagues, salespeople and prospects, and project coordinators.

That’s why our telephone conference services are becoming a valued resource in improving communications and cutting expenses and are being recommended as a way to advance projects in business and organizations.

Once you fill out our online sign-up form, you will be emailed your account information.  The account information will include the conference call-in number that everyone invited to your conference will call, along with a moderator (host) and participant (guests) passcode.

You’ll need to decide if you want an account that offers unlimited usage for one flat rate a month with a non-toll free call-in number, or an account that charges per minute for a toll free number.  Since most people have free long distance included on their cell phones, businesses or home phones, flat rate teleconferencing service is very popular.

On the other hand, if you are using the conference bridge for sales calls with prospects, offering them a toll free number is more convenient and professional.

Here is a quick rundown on how it works:

Those calling in on the moderator passcode have access to several features. (Yes, more than one person can call in on the moderator passcode.)  The most popular feature involves a “lecture mode” where everyone in the conference call is muted except for those who call in on the moderator code.  This is very helpful in eliminating the distracting background noises coming from the participants, which can be anything from vacuum cleaners and fire sirens to televisions and dogs barking.  You just never know where people are calling from.

Your account will automatically include such features as music-on-hold (your guests will listen to music until you get there), audible beeps when someone joins or leaves the conference, and auto-hang up which will disconnect everyone when you, as the host hang-up.

But don’t worry.  If you don’t like those preferences, we can change them for you in seconds.

Depending on the service, you can also receive at no charge, the ability to log into your conference account online and monitor the conference in real time by watching participants entering and leaving the conference.  You can identify the callers by the Caller ID numbers they have which are posted on your website.  It’s a great way to see who is on the call and the number of callers.

Other feature instructions, including such volume controls and locking the conference to prevent others from joining you, will be included in the email you will receive from us.

High level conferencing involving professional operator conference calls can also be obtained.  Operators can call out to your list of participants and be placed into the conference.  Operators can also coordinate question and answer sessions, introductions and monitor the call for other requested services.  The service costs more but it is the premiere conferencing service and many businesses, especially law firms, utilize it for clients and associates. In summary, telephone conference services are readily available and an easy fit into your business or organization.  They are much more cost effective than traditional face-to-face meetings and are saving organizations of all sizes time and money.

Give us a call at 877-254-2424 and let us show you why so many people are recommending conference calling as an effective and inexpensive way to conduct business.